List Serves

Official

This list will be used to send all official notices to the campus. All employees will be subscribed. Employees may not unsubscribe. Subject line will include the title of the notice such as Weather Emergency. Students may subscribe. This list will be moderated by designated employees.

Official notices include:

• Office of the President announcements
• Emergency announcements

HR_Payroll_Update

This list will be used to send all Payroll and Human Resources official notices to the campus. All employees will be subscribed. Employees may not unsubscribe. Subject line will include the title of the notice. This list will be moderated by designated employees.

Employee News

Department originated notices Mail delivery notices Athletic, Theatre, Music and other extracurricular events Fund Raising activities Physical Plant agenda Campus meetings other than those identified as official.

Employee news notices include:

• Department originated notices
• Mail delivery notices
• Athletic, Theatre, Music and other extracurricular events
• Fund Raising activities
• Physical Plant agenda
• Campus meetings other than those identified as official

Student_Official

This list will be used to send all official notices to the students. All students will be subscribed. Students may not unsubscribe. Subject line will include the title of the notice such as Financial Aid Deadlines. Employees may subscribe. This list will be moderated by designated employees.

Student_Official notices include:

• Office of the President announcements
• Emergency announcements
• Registration Announcements

Student_News

This list is used for student related notices. Students email addresses will be added. Employees may subscribe. All individuals may unsubscribe. This list is moderated by designated employees.

How to Login in to the List Serve

You can login to view lists you are associated here by logging in with your current StarID username and password. Log in to the List Serve

View List Information

List names are no longer advertised, this means in order to view lists you must login using your StarID username and password. Log in to the List Serve

Lists you are a member of will appear in a table. You can then filter by other roles such as Owner or Moderator.

Subscribe to a List

Subscriptions to lists are now always handled privately by IT or by individual list owners. Names of active lists are no longer public facing, so manual subscriptions are most of the time not allowed.

Unsubscribe from a List

You may only unsubscribe to lists that allow members to unsubscribe. The Official and Student_official lists and major lists do not allow you to unsubscribe since they are means of conducting official university business. If you unsubscribe from any mandatory lists, you will be re-subscribed the next day automatically.

Change Settings for Your Profile

Changeable user settings have been turned off for this system.

View Your Other Subscriptions

After logging in, click on your StarID in the top right corner of the screen. In the dropdown menu, click “Mailman Settings”.

This will show you all the lists you are currently subscribed to. Your subscription address will always be your MSUM email address. The delivery mode will always be regular. The role will either be Member, Owner, or Moderator.

Manage Your List

Login using your StarID username and password. Log in to the List Serve.

Filter the Role by Owner and then click on your desired list. There will be various clickable items spanned across the screen. Some of these include “Subscription Requests”, “Held Messages”, “Users”, “Settings”, and “Mass Operations”.

Subscribe a Member

Login using your StarID username and password. Log in to the List Serve

Filter the Role by Owner and click on your desired list. Click on “Mass Operations” and then in the dropdown menu, click on “Mass Subscribe”. Enter email addresses in a one per line format. Leave the checkboxes to their default values and verify if you want to send your new members welcome messages or not. Click “Subscribe Users”.

Send a Message

1. Compose the email message in your email program.
2. Send the message to the list. For example: listname@lists.mnstate.edu

Unsubscribe a Member

Login using your StarID username and password. Log in to the List Serve

Filter the Role by Owner and click on your desired list. Click on “Users” and then in the dropdown, click on “Members”. Search for them by their email address. Click the checkbox to the left of their email address, then click on the yellow “Unsubscribe Selected” button.

Allow Members to Self-Subscribe or Unsubscribe

All members with MSUM email addresses have the ability to login using their starID and unsubscribe from non-mandatory lists. Lists like student_official or various major lists are mandatory, and if a member unsubscribes from them, they will simply be subscribed back the next night.

Request Removal of Your List

As an owner, if you no longer need the mailing list, you can login to the system and select the “Delete” option, located all the way to the right of the screen after selecting a list.

What are List Serves?

Campus list serves are email mailing lists. For example, a campus organization can set up a list serve for communication purposes within the organization. Let’s say the Poetry Club has a list called poetryclub. Mary, a member of the Poetry Club, wants to email the other members a new poem. Instead of entering individual email addresses, she simply sends the message to poetryclub@mnstate.edu. The same thing works for classes or other campus groups.

A list serve can be either public or private. The Poetry Club has a public list serve. All members can send messages to the entire list. A private list serve is a little different. Messages sent to a private list serve first go to the administrator of the list. The administrator must approve all messages.

A few important MSUM mailing lists include:

• Dragonnews - this public list provides general school info to the campus. All faculty and staff are put on the list, but they can choose to unsubscribe. Students may choose to subscribe to Dragonews.
• Official - this private list sends out official MSUM information, such as emergency announcements, Office of the President announcements, etc. All faculty and staff are subscribed to the list, and they may not unsubscribe. Students may choose to subscribe.
• HR_Payroll_Update - this private list sends out official MSUM Payroll and Human Resources notices. All faculty and staff are subscribed to the list, and they may not unsubscribe.
• Student_Dragonnews - this private list sends student related notices. All students are subscribed, and they can choose to unsubscribe. Faculty and staff may choose to subscribe.
• Student_Official - this private list sends out official MSUM information, such as emergency announcements, Office of the President announcements, etc. All students are subscribed to the list, and they may not unsubscribe.

Lists.mnstate.edu

This server is our primary list server and contains the lists named above and other lists with information of interest to the general campus. This server is accessible on the web for easy interaction.